Learn how to set up and print cheques in TallyPrime with this step-by-step guide. Understand bank ledger configuration, cheque dimensions, payment voucher entries, printer alignment, and common troubleshooting tips.
How to Set Up and Print Cheques in TallyPrime – Complete Step-by-Step Guide
Printing cheques manually can be time-consuming, especially when a business makes regular payments to suppliers, employees, contractors, or service providers. Incorrectly written amounts, spelling mistakes, and misplaced cheque details can also create unnecessary banking problems.
TallyPrime makes this process easier with its built-in cheque printing feature. Once you configure the cheque printing settings for your bank account, you can print cheques directly from TallyPrime using the payment voucher.
In this guide, you will learn how to enable cheque printing, configure cheque dimensions, set up bank details, adjust the printing format, and print cheques correctly in TallyPrime. We will also cover common printing problems and practical solutions.
What Is Cheque Printing in TallyPrime?
Cheque printing in TallyPrime is a feature that allows businesses to print payment details directly onto pre-printed bank cheque leaves.
Instead of manually writing the beneficiary name, date, amount in numbers, and amount in words, TallyPrime automatically fills in these details based on the payment voucher.
For example, suppose your business needs to pay ₹25,000 to a supplier through a bank cheque. You can record the payment in TallyPrime, select the relevant bank account, and print the cheque with the required information.
This helps reduce manual work and improves accuracy in day-to-day accounting.
Why Should You Use Cheque Printing in TallyPrime?
Cheque printing is particularly useful for businesses that regularly make payments through cheques.
Here are some important benefits:
Saves time: Print cheques directly without manually writing payment details.
Reduces errors: Automatically prints the amount and beneficiary name from accounting records.
Improves accuracy: Minimises mistakes in cheque amounts and payment dates.
Maintains consistency: Uses a standard printing format for business payments.
Simplifies accounting: Connects cheque printing with payment vouchers.
Improves record-keeping: Keeps payment details available in TallyPrime for future reference.
Prerequisites Before Printing Cheques in TallyPrime
Before configuring cheque printing, make sure you have the following information:
Requirement | Details |
|---|---|
TallyPrime | Installed and working properly |
Bank Ledger | A bank ledger created in the company |
Bank Account | Correct bank account details |
Cheque Book | Pre-printed cheque leaves |
Printer | Compatible printer connected to your computer |
Payment Voucher | Payment entry recorded in TallyPrime |
Printing Format | Bank-specific cheque dimensions and alignment |
Important: Different banks use different cheque layouts. Therefore, you should configure the printing dimensions according to your actual cheque leaf rather than using random measurements.
How to Enable Cheque Printing in TallyPrime
The first step is to activate cheque printing for your bank ledger.
Follow these steps:
Step 1: Open Your Company
Start TallyPrime.
Select the company in which you want to configure cheque printing.
Make sure the correct company is active.
Step 2: Open Bank Ledger Alteration
Go to Gateway of Tally.
Select Alter.
Open Ledger.
Select the bank ledger for which you want to enable cheque printing.
You can also access the relevant ledger through the Chart of Accounts.
Step 3: Enable Cheque Printing
Inside the bank ledger configuration, locate the cheque printing-related settings.
Enable the applicable cheque printing option and enter the required bank details and printing configuration.
The available fields and their arrangement may vary depending on your TallyPrime release.
Step 4: Save the Ledger
After completing the configuration, press Ctrl + A to save the changes.
Your bank ledger is now ready for cheque printing, subject to the correct cheque format and printer settings.
How to Configure Cheque Printing Dimensions
Configuring the correct cheque dimensions is one of the most important parts of cheque printing.
If the dimensions are incorrect, the beneficiary name, date, and amount may appear in the wrong positions.
For accurate printing, check the following settings:
Setting | Purpose |
|---|---|
Cheque Width | Defines the horizontal size of the cheque |
Cheque Height | Defines the vertical size of the cheque |
Date Position | Determines where the cheque date appears |
Payee Position | Controls the beneficiary name alignment |
Amount in Figures | Sets the position of the numerical amount |
Amount in Words | Controls the written amount alignment |
Bank Name | Identifies the bank ledger |
Starting Position | Helps align printing with the cheque leaf |
How to Adjust Cheque Alignment
Follow these practical steps:
Take one unused cheque leaf from your cheque book.
Check its actual dimensions.
Open the cheque printing configuration in TallyPrime.
Adjust the available alignment and measurement settings.
Print a test on plain paper first.
Place the test print behind the cheque leaf and compare the positions.
Make small adjustments until the text matches the cheque's printed fields.
Avoid testing directly on a bank cheque because incorrect positioning can waste cheque leaves.
How to Record a Payment Entry Before Printing a Cheque
Before printing a cheque, you need to record the payment transaction in TallyPrime.
Let's understand this with a practical example.
Example:
Your company purchases goods from ABC Traders and needs to pay ₹25,000 through a cheque.
The payment details are:
Particulars | Details |
|---|---|
Supplier Name | ABC Traders |
Payment Amount | ₹25,000 |
Payment Mode | Bank Cheque |
Bank Account | HDFC Bank |
Transaction Type | Supplier Payment |
Follow these steps:
Step 1: Open Payment Voucher
Go to Gateway of Tally.
Select Vouchers.
Choose Payment Voucher.
Alternatively, press F5 to open the Payment Voucher.
Step 2: Select Bank Account
Choose the bank ledger from which the payment will be made.
For example, select HDFC Bank.
Step 3: Select Supplier Ledger
Choose ABC Traders as the party receiving the payment.
Step 4: Enter the Amount
Enter ₹25,000 as the payment amount.
Step 5: Enter Cheque Details
Select the appropriate bank instrument or cheque-related details, where applicable.
Enter the cheque number and date according to your cheque book and transaction.
Step 6: Save the Payment Voucher
Verify the supplier name, bank account, amount, and cheque details.
Press Ctrl + A to save the voucher.
Your payment transaction is now recorded in TallyPrime.
How to Print a Cheque in TallyPrime
After recording the payment voucher, you can proceed with cheque printing.
Follow these steps:
Step 1: Open the Payment Voucher
Go to the Payment Voucher or relevant bank payment transaction.
Step 2: Select the Cheque Printing Option
Open the printing option available for the bank payment.
Depending on your TallyPrime version and configuration, you may find cheque printing through the voucher's printing or banking-related options.
Step 3: Select the Bank Account
Choose the bank ledger for which you have configured cheque printing.
Step 4: Check Cheque Details
Before printing, verify the following information:
Cheque date
Beneficiary name
Amount in figures
Amount in words
Cheque number
Bank account details
Step 5: Configure Printer Settings
Select the connected printer and check the paper size, orientation, and alignment.
Make sure the printer settings match the cheque layout.
Step 6: Print the Cheque
Insert the cheque leaf into the printer in the correct direction.
Select Print and check whether all details appear in their correct positions.
Your cheque should now be printed with the payment details recorded in TallyPrime.
How to Print Cheques for Multiple Payments
Businesses sometimes need to issue several cheques on the same day. For example, a company may need to pay five suppliers through separate cheques.
Instead of manually preparing each cheque, you can record individual payment vouchers and use the cheque printing facility for the relevant transactions.
A practical example:
Supplier | Payment Amount |
|---|---|
ABC Traders | ₹25,000 |
XYZ Enterprises | ₹18,500 |
Sharma Distributors | ₹32,000 |
Gupta Electronics | ₹12,000 |
Modern Packaging | ₹15,000 |
Total | ₹1,02,500 |
Record each payment separately with its respective cheque details.
Use the available cheque printing facility to print the corresponding cheques. The exact batch or multi-cheque printing options depend on your TallyPrime version and configuration.
Always verify each cheque before handing it over to the beneficiary.
Common Cheque Printing Problems in TallyPrime and Their Solutions
Sometimes cheque printing does not work as expected. The problem may be related to printer settings, cheque dimensions, ledger configuration, or voucher details.
Here are some common issues and their solutions.
Problem | Possible Reason | Solution |
|---|---|---|
Cheque details are misaligned | Incorrect dimensions | Adjust cheque printing measurements |
Beneficiary name is missing | Incorrect ledger or printing configuration | Check the party ledger and cheque settings |
Amount in words is incorrect | Wrong voucher amount or format | Verify the payment voucher |
Cheque is printing on plain paper | Incorrect paper selection | Check printer paper settings |
Cheque date is misplaced | Incorrect date alignment | Adjust the date position |
Printer is not responding | Printer connection issue | Check printer connection and driver |
Cheque number is incorrect | Wrong instrument details | Verify the cheque number in the payment transaction |
Tips for Accurate Cheque Printing
Keep these points in mind to avoid unnecessary printing mistakes:
Always use the correct bank ledger.
Verify the beneficiary name before printing.
Check the payment amount carefully.
Use the correct cheque book for the selected bank account.
Test alignment using plain paper.
Never print on a cheque leaf without checking the preview or test alignment.
Keep a record of printed and cancelled cheques.
Protect your cheque book and avoid sharing cheque printing access unnecessarily.
Frequently Asked Questions (FAQs)
Q1. Can I print cheques directly from TallyPrime?
Yes. TallyPrime supports cheque printing through configured bank ledgers and payment transactions.
Q2. Is a printer required for cheque printing in TallyPrime?
Yes. You need a compatible printer connected to your computer and the correct cheque paper or pre-printed cheque leaves.
Q3. Can I print the amount in words automatically?
Yes. TallyPrime can print the payment amount in words when the cheque printing configuration supports the required field.
Q4. Why is my cheque printing misaligned in TallyPrime?
This usually happens because the cheque dimensions, printer settings, or field positions do not match the actual cheque layout.
Q5. Can I print cheques for different bank accounts in TallyPrime?
Yes. You can configure cheque printing separately for different bank ledgers, using the appropriate cheque formats and settings.
Conclusion
Cheque printing in TallyPrime helps businesses manage bank payments more efficiently by reducing manual work and improving transaction accuracy.
Once you configure the bank ledger, cheque dimensions, and printer settings correctly, you can print payment cheques using the details recorded in your payment vouchers.
However, do not overlook the importance of cheque alignment and verification. Different banks may use different cheque layouts, so always test the printing position before using an original cheque leaf.
With the right configuration, TallyPrime can make your regular cheque payment process faster, more organised, and easier to manage.
Practical Note: TallyPrime menu names and cheque printing options may differ between releases. Refer to your installed version's banking and cheque printing settings when following these instructions.
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