Learn how to configure Multiple Price Levels in TallyPrime to manage different selling rates for retail customers, wholesalers, distributors, and corporate buyers. Explore step-by-step instructions, practical examples, pricing tables, and tips to simplify sales billing.
Multiple Price Levels in TallyPrime: How to Sell Products at Different Rates to Different Customers
Selling the same product to different customers at different prices is a common business practice. For example, a wholesaler may offer lower rates to bulk buyers, while retail customers pay the standard selling price. Similarly, distributors, regular customers, and corporate buyers may all receive different prices based on their purchase volume or business relationship.
Managing these prices manually can become confusing, especially when a business deals with hundreds of products and multiple customer categories.
This is where Multiple Price Levels in TallyPrime become useful. This feature allows businesses to maintain different selling prices for different customer groups and select the appropriate price level while recording sales transactions.
In this guide, you will learn what multiple price levels are, how they work, how to configure them, and how businesses can use them to manage different selling rates efficiently.
What Are Multiple Price Levels in TallyPrime?
Multiple Price Levels in TallyPrime allow businesses to define different selling prices for the same stock item.
Instead of entering the selling rate manually every time, you can create predefined price levels and assign them to different customer categories.
For example, imagine a business selling mobile accessories. It may maintain the following price structure:
| Customer Category | Product | Selling Price |
|---|---|---|
| Retail Customer | USB Cable | ₹150 |
| Regular Customer | USB Cable | ₹135 |
| Wholesale Customer | USB Cable | ₹115 |
| Distributor | USB Cable | ₹100 |
When you create a sales voucher, you can select the relevant price level. TallyPrime can then use the corresponding rate for the stock item.
This reduces manual work and helps maintain consistent pricing across sales transactions.
Why Should You Use Multiple Price Levels?
Different customers often have different purchasing requirements. A wholesale customer buying 500 units may expect a lower price than someone purchasing a single unit.
Multiple Price Levels help businesses manage these differences without maintaining separate stock items for each customer category.
Some important benefits include:
Consistent pricing: Apply predefined rates instead of entering prices manually.
Faster billing: Reduce the time required to prepare sales invoices.
Better customer management: Maintain separate prices for retailers, wholesalers, and distributors.
Fewer pricing mistakes: Minimise incorrect rates during invoice preparation.
Flexible business operations: Update prices when market conditions or business policies change.
Improved sales control: Maintain a structured pricing system across customer categories.
For businesses with frequent sales transactions, this feature can make everyday billing much easier.
How to Enable Multiple Price Levels in TallyPrime
Before creating different selling rates, you need to enable the relevant feature in your company.
Follow these general steps:
Open your company in TallyPrime.
Go to F11 (Features).
Locate the inventory-related configuration options.
Enable the Multiple Price Levels feature, if available in your release.
Accept and save the configuration.
The exact configuration labels and navigation may vary slightly depending on your TallyPrime release.
Once enabled, you can configure different price levels for your business.
How to Create Multiple Price Levels
After enabling the feature, create the customer categories for which you want to maintain separate selling prices.
For example, you can create the following price levels:
Retail
Wholesale
Distributor
Corporate Customer
Special Customer
To configure them:
Open your company in TallyPrime.
Navigate to the Price List or relevant price-level configuration option.
Create the required price levels.
Enter a suitable name for each level.
Save the configuration.
You can create price levels according to your business requirements.
For instance, a stationery wholesaler may use Retail, School, Dealer, and Bulk Buyer as separate price categories.
How to Set Different Selling Prices for Stock Items
After creating the price levels, you need to define the selling rates for your stock items.
Let's understand this with a practical example.
Suppose you operate an electronics business and sell Bluetooth speakers.
The purchase cost is ₹700 per unit, but you want to offer different selling prices to different customer groups.
Your price list may look like this:
| Price Level | Selling Rate | Profit per Unit |
|---|---|---|
| Retail | ₹1,200 | ₹500 |
| Wholesale | ₹1,050 | ₹350 |
| Distributor | ₹950 | ₹250 |
| Corporate | ₹1,100 | ₹400 |
To maintain these rates:
Open the relevant price list configuration.
Select the required price level.
Choose the applicable effective date.
Select the stock item, such as Bluetooth Speaker.
Enter the applicable selling rate.
Enter the unit of measurement, if required.
Repeat the process for other price levels.
Save the price list.
You can maintain different rates for multiple stock items under the same price levels.
Practical tip: Review your price lists whenever purchase costs change. This helps prevent outdated selling rates from affecting your profit margins.
How to Assign Price Levels to Customers
Creating price levels is only part of the process. You should also associate the appropriate price level with the relevant customers or customer groups.
For example:
| Customer Name | Customer Category | Assigned Price Level |
|---|---|---|
| ABC Retail Store | Retailer | Retail |
| Sharma Traders | Wholesaler | Wholesale |
| XYZ Distributors | Distributor | Distributor |
| Global Solutions Ltd. | Corporate | Corporate |
This arrangement helps your billing team identify the appropriate pricing category for each customer.
Depending on your TallyPrime configuration, you can maintain the relevant price-level information through the customer or party-related settings and select the appropriate level during voucher entry.
How to Use Multiple Price Levels in a Sales Voucher
Once the price levels and item rates are configured, you can use them while creating sales invoices.
Follow these steps:
Open your company in TallyPrime.
Go to Vouchers.
Select F8: Sales.
Choose the appropriate party ledger.
Select the applicable price level, where prompted.
Enter the stock item.
Enter the quantity.
Check the automatically selected selling rate.
Verify the amount, taxes, and other invoice details.
Save the sales voucher.
For example, suppose Sharma Traders is a wholesale customer purchasing 20 Bluetooth speakers.
If the wholesale price is ₹1,050 per unit, the calculation will be:
| Particulars | Amount |
|---|---|
| Product | Bluetooth Speaker |
| Quantity | 20 |
| Wholesale Rate | ₹1,050 |
| Total Sales Value | ₹21,000 |
TallyPrime can apply the relevant configured rate when the correct price level is selected.
Always verify the rate before saving the invoice, particularly when a customer has negotiated a special price.
Practical Example: Retail vs Wholesale Pricing
Let's consider a grocery wholesaler selling packaged cooking oil.
The business has three customer categories:
| Product | Retail Price | Wholesale Price | Distributor Price |
|---|---|---|---|
| Cooking Oil (1 Litre) | ₹160 | ₹150 | ₹145 |
| Rice (5 KG) | ₹350 | ₹330 | ₹315 |
| Sugar (1 KG) | ₹48 | ₹45 | ₹43 |
| Tea (500 GM) | ₹220 | ₹205 | ₹195 |
A retail customer purchasing 10 litres of cooking oil pays ₹1,600 before applicable taxes or other charges.
A wholesale customer purchasing the same quantity pays ₹1,500.
The difference is ₹100.
By maintaining these rates in TallyPrime, the business can follow its pricing policy without repeatedly checking notebooks, spreadsheets, or old invoices.
Important Things to Remember When Using Multiple Price Levels
Although multiple price levels simplify billing, a few precautions can help you avoid mistakes.
Set effective dates carefully: Make sure the correct rates apply from the intended date.
Review customer categories: Assign the correct pricing category to each customer.
Check item units: Ensure that prices are configured for the correct units, such as pieces, boxes, kilograms, or litres.
Update outdated rates: Review your price lists whenever supplier prices or market conditions change.
Verify discounts and taxes: Check how additional discounts, GST, and other charges affect the final invoice.
Review special prices: Confirm whether a manually entered rate is intentional or an accidental change.
Remember that a lower selling price does not automatically guarantee a profitable transaction. Always consider purchase cost, operating expenses, applicable taxes, and other business costs.
Multiple Price Levels vs Manual Price Entry
Both methods allow you to sell products at different rates, but they work differently.
| Comparison | Multiple Price Levels | Manual Price Entry |
|---|---|---|
| Pricing Method | Predefined rates | Manually entered rates |
| Billing Speed | Generally faster | May take more time |
| Pricing Consistency | Better control | Depends on the user |
| Customer Categories | Can be managed systematically | Requires manual checking |
| Human Errors | Helps reduce rate-entry mistakes | Higher risk of incorrect entry |
| Best For | Businesses with regular pricing categories | Occasional special-price transactions |
For businesses that frequently sell the same products at different rates, maintaining predefined price levels is generally more convenient.
Who Should Use Multiple Price Levels in TallyPrime?
This feature can be particularly useful for businesses that regularly deal with different customer categories.
Some common examples include:
Wholesale businesses: Offer lower prices to bulk purchasers.
Retail stores: Maintain standard retail selling rates.
Distributors: Provide special rates to authorised distributors.
Manufacturers: Maintain separate pricing for dealers and direct customers.
Electronics businesses: Offer different prices to retail buyers and resellers.
FMCG businesses: Manage different rates for retailers, wholesalers, and distributors.
Even small businesses can benefit from this feature if they regularly negotiate different selling prices.
Conclusion
Multiple Price Levels in TallyPrime provide a convenient way to manage different selling rates for different customer categories. Instead of manually entering prices for every transaction, businesses can maintain predefined price lists and use the appropriate rates while preparing sales invoices.
Whether you operate a retail shop, wholesale business, distribution company, or manufacturing unit, a structured pricing system can save time and improve billing accuracy.
The key is to maintain updated price lists, assign the correct customer categories, and verify the final selling rate before saving each invoice.
Frequently Asked Questions (FAQs)
1. What are Multiple Price Levels in TallyPrime?
Multiple Price Levels allow businesses to maintain different selling prices for the same stock item based on customer categories.
2. Can I create separate retail and wholesale prices in TallyPrime?
Yes. You can create separate price levels for retail customers, wholesalers, distributors, and other customer groups.
3. Can one product have multiple selling prices?
Yes. The same stock item can have different predefined selling prices under different price levels.
4. Do Multiple Price Levels change the stock quantity?
No. Price levels control selling rates. Stock quantity changes according to the actual inventory transactions.
5. Can I change a selling price manually while creating an invoice?
Depending on your configuration and user permissions, you may be able to modify the rate during voucher entry. Always check the final invoice before saving.
COMMENTS