Learn how to record Post-Dated Cheque (PDC) entries in TallyPrime with step-by-step instructions. Understand PDC payment and receipt vouchers, accounting entries, cheque dates, and how to view future-dated transactions using the Post-Dated Vouchers report.
How to Record a Post-Dated Cheque (PDC) Entry in TallyPrime: Complete Guide
A post-dated cheque (PDC) is a cheque issued with a future date. It allows a business to make or receive a payment on an agreed date rather than immediately. This is common in business transactions involving suppliers, customers, loan instalments, rent, and other scheduled payments.
For example, suppose you purchase goods worth ₹50,000 from a supplier on 14 November 2026 and issue a cheque dated 30 November 2026. Although the cheque has been handed over, the bank cannot process it before the date written on it.
This is where Post-Dated Cheque (PDC) accounting becomes important.
In TallyPrime, you can record post-dated cheques separately from regular payments and receipts. This helps you maintain accurate accounts, track future transactions, and avoid treating a future-dated cheque as an already-cleared bank payment.
In this guide, you will learn how to record PDC entries in TallyPrime, manage future-dated payments and receipts, and account for cheque clearance.
What Is a Post-Dated Cheque (PDC)?
A Post-Dated Cheque (PDC) is a cheque that carries a date later than the date on which it is issued.
The recipient can deposit the cheque only on or after the date mentioned on it, subject to applicable banking rules.
Businesses commonly use PDCs for:
Supplier payments scheduled for a future date.
Customer payments received against credit sales.
Monthly rent and office expenses.
Loan repayments and instalments.
Advance payments under business agreements.
Regular payments to distributors and vendors.
Practical Example:
Imagine your business purchases inventory worth ₹80,000 on 14 November 2026. You issue a cheque to your supplier dated 30 November 2026.
Here is how the transaction works:
Particulars | Details |
|---|---|
Purchase amount | ₹80,000 |
Purchase date | 14 November 2026 |
Cheque date | 30 November 2026 |
Payment method | Post-Dated Cheque |
Bank | SBI Bank |
Payment status | Awaiting clearance |
The cheque is issued on 14 November, but the actual bank payment will take place when the cheque is presented and cleared.
How Does PDC Work in TallyPrime?
TallyPrime provides a Post-Dated feature that allows you to record transactions with future dates.
When you record a payment or receipt using the PDC option, the transaction is maintained separately until the relevant cheque date.
This helps you distinguish between:
Payments already made through the bank.
Payments scheduled for a future date.
Cheques received from customers but not yet deposited.
Cheques that have been presented and cleared.
The important point is that recording a PDC does not mean the money has already been transferred or received in your bank account.
How to Enable Post-Dated Cheque Entry in TallyPrime
Before recording a PDC transaction, make sure that the required bank and ledger accounts are available in your company.
Follow these steps:
Step 1: Open TallyPrime and select your company.
Step 2: Go to the Gateway of Tally.
Step 3: Open Vouchers.
Step 4: Select the required voucher type, such as Payment or Receipt.
Step 5: Enable the Post-Dated option for the voucher.
TallyPrime allows you to mark a voucher as post-dated using the Post-Dated option available in the voucher entry screen.
Note: The exact screen layout and keyboard shortcuts may vary depending on your TallyPrime release.
How to Record a Post-Dated Cheque Payment Entry in TallyPrime
Suppose your business needs to pay ₹50,000 to ABC Traders through a cheque dated 30 November 2026.
You issue the cheque on 14 November 2026.
Follow these steps to record the transaction.
Step 1: Open the Payment Voucher
Open Gateway of Tally.
Select Vouchers.
Press F5 to open the Payment Voucher.
Step 2: Select the Post-Dated Option
Enable the Post-Dated option in the voucher screen.
Step 3: Enter the Cheque Date
Enter the cheque date as 30 November 2026.
Step 4: Select the Bank Ledger
Choose your bank account, such as SBI Bank.
Step 5: Select the Supplier Ledger
Select ABC Traders as the party ledger.
Step 6: Enter the Payment Amount
Enter ₹50,000 as the payment amount.
Step 7: Add Narration
Enter a clear narration explaining the transaction.
Example:
"Being payment of ₹50,000 made to ABC Traders through post-dated cheque dated 30 November 2026."
Step 8: Save the Voucher
Press Ctrl + A to save the voucher.
Accounting Entry for PDC Payment
Particulars | Debit (₹) | Credit (₹) |
|---|---|---|
ABC Traders A/c | 50,000 | — |
SBI Bank A/c | — | 50,000 |
Total | 50,000 | 50,000 |
The PDC transaction is tracked separately until its effective date and clearance. The above is the underlying payment accounting entry, not an instruction to treat the bank balance as reduced immediately.
How to Record a Post-Dated Cheque Receipt in TallyPrime
Businesses also receive post-dated cheques from customers against outstanding invoices.
For example, suppose XYZ Enterprises owes your business ₹35,000. The customer gives you a cheque dated 30 November 2026.
You receive the cheque on 14 November 2026.
Follow these steps:
Step 1: Open Gateway of Tally.
Step 2: Go to Vouchers.
Step 3: Press F6 to open the Receipt Voucher.
Step 4: Enable the Post-Dated option.
Step 5: Enter the cheque date as 30 November 2026.
Step 6: Select the bank ledger in which the cheque will be deposited.
Step 7: Select XYZ Enterprises as the customer ledger.
Step 8: Enter the amount of ₹35,000.
Step 9: Add suitable narration.
Example:
"Being cheque of ₹35,000 received from XYZ Enterprises against outstanding payment, dated 30 November 2026."
Step 10: Save the voucher using Ctrl + A.
Accounting Entry for PDC Receipt
Particulars | Debit (₹) | Credit (₹) |
|---|---|---|
SBI Bank A/c | 35,000 | — |
XYZ Enterprises A/c | — | 35,000 |
Total | 35,000 | 35,000 |
The cheque should not be treated as cleared bank money merely because it has been received.
Difference Between a Regular Cheque and a Post-Dated Cheque
Both regular cheques and post-dated cheques are used for business payments. However, their accounting treatment and timing are different.
Particulars | Regular Cheque | Post-Dated Cheque |
|---|---|---|
Cheque date | Current or valid date | Future date |
Payment timing | Can be presented immediately | Can be presented on or after its date |
Accounting | Regular payment entry | Post-dated voucher |
Bank clearance | May be processed immediately | Takes place on or after the cheque date |
Purpose | Immediate payment | Scheduled future payment |
How to View Post-Dated Vouchers in TallyPrime
After recording multiple PDC transactions, you may need to check which payments or receipts are scheduled for future dates.
TallyPrime provides a Post-Dated Vouchers report to review these transactions.
Follow these steps:
Open Gateway of Tally.
Go to Display More Reports.
Open Exception Reports.
Select Post-Dated Vouchers.
You can review the recorded post-dated transactions and check their dates, voucher types, and amounts.
How to Cancel or Alter a Post-Dated Cheque Entry
Sometimes a cheque needs to be cancelled or replaced because of a change in the payment schedule, an incorrect amount, or a revised agreement with a supplier.
In such cases, you should update the relevant voucher in TallyPrime.
Follow these steps:
Open the Post-Dated Vouchers report.
Locate the relevant transaction.
Open the voucher.
Check the party name, amount, and cheque date.
Make the required correction or delete the voucher if the cheque has been cancelled and no longer represents a valid transaction.
Save the changes.
Practical Example:
You issue a PDC of ₹25,000 dated 30 November 2026 to a supplier. Later, both parties agree to postpone the payment until 15 December 2026.
You should update the cheque details and maintain proper supporting records so that the accounting information matches the actual arrangement.
If the cheque has already been handed over, coordinate with the supplier before changing or cancelling it.
Important Points to Remember When Recording PDC in TallyPrime
For accurate accounting, keep the following points in mind:
Always enter the correct cheque date.
Select the correct bank ledger.
Verify the customer or supplier ledger before saving.
Mention the cheque number in the voucher where applicable.
Keep a record of issued and received PDCs.
Check the Post-Dated Vouchers report regularly.
Do not treat a future-dated cheque as cleared bank money.
Reconcile your bank statement after the cheque is processed.
Follow the applicable accounting treatment for outstanding and uncleared cheques.
A well-maintained PDC record helps prevent payment confusion and improves cash flow planning.
Common Mistakes to Avoid in PDC Entries
Even a small mistake in cheque accounting can create differences between your books and bank statement.
Here are some common mistakes businesses should avoid:
Common Mistake | How to Avoid It |
|---|---|
Entering the wrong cheque date | Verify the date printed on the cheque |
Selecting the wrong bank account | Double-check the bank ledger |
Recording a PDC as a regular payment | Use the Post-Dated option |
Forgetting the cheque number | Include it in the voucher details |
Ignoring uncleared cheques | Review the PDC report regularly |
Treating issued cheques as cleared payments | Verify actual bank clearance |
Conclusion
Recording Post-Dated Cheques in TallyPrime is useful for managing scheduled business payments and future customer receipts. By using the Post-Dated option in Payment and Receipt Vouchers, you can maintain a clear record of cheques that are due for processing on future dates.
Whether you issue cheques to suppliers or receive them from customers, regularly reviewing the Post-Dated Vouchers report can help you manage upcoming transactions more effectively.
Always remember that issuing or receiving a post-dated cheque and actual bank clearance are two different events. Maintaining this distinction is essential for accurate accounting and financial reporting.
Frequently Asked Questions (FAQs)
1. What is a PDC in TallyPrime?
PDC stands for Post-Dated Cheque. It is a cheque with a future date that can be recorded separately using the Post-Dated option in TallyPrime.
2. Which voucher is used for PDC payment in TallyPrime?
Use the Payment Voucher (F5) to record a post-dated cheque issued to a supplier or another party.
3. Which voucher is used for PDC receipt in TallyPrime?
Use the Receipt Voucher (F6) to record a post-dated cheque received from a customer.
4. Can I view all PDC entries in TallyPrime?
Yes. You can review them through the Post-Dated Vouchers report under Exception Reports.
5. Does a PDC reduce the bank balance immediately?
No. A future-dated cheque should not be treated as an already-cleared bank transaction. Actual bank clearance happens when the cheque is processed.
Disclaimer: This article is intended for educational purposes and explains the general process of recording post-dated cheque transactions in TallyPrime. Menu options and accounting practices may vary depending on the software version and business requirements. Always verify transactions with your accountant before finalising your books.
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