Receipt Voucher (F6) in TallyPrime: How to Record Money Received
Whenever a business receives money from a customer, settles an outstanding payment, or collects an advance, the transaction needs to be recorded properly in its accounts. In TallyPrime, the Receipt Voucher (F6) makes this process simple.
Whether you receive cash, a bank transfer, a cheque, or an online payment, you can use the Receipt Voucher to maintain an accurate record of incoming money.
For example, suppose you sold goods worth ₹25,000 to a customer on credit. A few days later, the customer pays ₹15,000 through a bank transfer. You need to record this incoming payment in TallyPrime using the Receipt Voucher.
In this guide, you will learn what a Receipt Voucher is, when to use it, how to pass a receipt entry, and how to handle different payment situations with practical examples.
What Is a Receipt Voucher in TallyPrime?
A Receipt Voucher is an accounting voucher used to record money received by a business from customers, debtors, or other sources.
In TallyPrime, the shortcut key for opening the Receipt Voucher is F6.
Whenever money comes into your business through cash, bank transfer, cheque, UPI, or another payment method, you can record the transaction using this voucher.
The main purpose of a Receipt Voucher is to increase the balance of the cash or bank account and record the corresponding income, customer payment, or other transaction.
Example:
Suppose your business receives ₹10,000 from a customer against an outstanding invoice.
The accounting entry will be:
Account | Debit | Credit |
|---|---|---|
Cash A/c | ₹10,000 | — |
Customer A/c | — | ₹10,000 |
Total | ₹10,000 | ₹10,000 |
This entry increases your cash balance and reduces the customer's outstanding balance.
When Should You Use a Receipt Voucher?
You should use a Receipt Voucher whenever your business receives money.
Here are some common situations where this voucher is useful:
Customer payments: When a customer pays an outstanding invoice.
Cash sales: When you receive cash directly from a customer.
Bank transfers: When customers send payments directly to your bank account.
UPI payments: When you receive money through Google Pay, PhonePe, Paytm, or other UPI apps.
Advance payments: When a customer pays an advance before receiving goods or services.
Interest received: When your business receives interest from a bank or another source.
Commission received: When you receive commission income.
Other receipts: When money is received from any other business-related source.
Remember that the Receipt Voucher records incoming money. If you are making a payment instead, you should generally use the Payment Voucher (F5).
How to Pass a Receipt Entry in TallyPrime (F6)
Recording money received in TallyPrime is straightforward. Follow these steps to create a Receipt Voucher.
Step 1: Open the Receipt Voucher
First, open TallyPrime and select the company in which you want to record the transaction.
From the Gateway of Tally:
Open Vouchers.
Select Receipt.
Alternatively, press F6 on your keyboard.
The Receipt Voucher screen will appear.
Step 2: Select the Date
Check the voucher date before entering the transaction.
Press F2 to change the date if required.
For example, if you received ₹15,000 from a customer on 14 November 2026, select that date in the voucher.
Always use the actual transaction date to keep your accounts accurate.
Step 3: Select the Cash or Bank Account
Now select the account in which you received the money.
For example:
Cash A/c – If you received physical cash.
SBI Bank A/c – If the payment was received in your SBI account.
HDFC Bank A/c – If the money was received in your HDFC account.
The selected cash or bank ledger will generally appear on the debit side because your business has received money.
Step 4: Select the Customer Ledger
Next, select the customer from whom you received the payment.
For example, suppose you received ₹15,000 from ABC Traders.
Select the ABC Traders ledger on the credit side.
If the payment is against an existing outstanding invoice, TallyPrime may ask you to select the relevant bill reference.
Choose the appropriate bill so that the outstanding amount is adjusted correctly.
Step 5: Enter the Amount
Enter the amount received from the customer.
For example:
Customer: ABC Traders
Amount received: ₹15,000
Payment mode: Bank Transfer
Bank Account: SBI Bank A/c
Make sure the debit and credit amounts match.
Step 6: Add Narration
Narration helps you understand why the money was received.
For example:
"Being ₹15,000 received from ABC Traders against outstanding invoice through SBI Bank transfer."
A clear narration makes future accounting verification easier.
Step 7: Save the Receipt Voucher
After checking all the details, press Ctrl + A to accept and save the voucher.
Your receipt entry is now recorded in TallyPrime.
Practical Receipt Voucher Examples in TallyPrime
Understanding practical examples makes it easier to use Receipt Voucher (F6) in daily accounting.
Let's look at some common business transactions.
Example 1: Cash Received from a Customer
Suppose Rahul purchased goods worth ₹20,000 on credit. After a few days, he visits your shop and pays ₹20,000 in cash.
The journal entry will be:
Particulars | Debit | Credit |
|---|---|---|
Cash A/c | ₹20,000 | — |
Rahul A/c | — | ₹20,000 |
Total | ₹20,000 | ₹20,000 |
How to record it:
Press F6 to open Receipt Voucher.
Select Cash A/c.
Select Rahul A/c.
Enter ₹20,000.
Select the appropriate bill reference if required.
Save the voucher.
Example 2: Money Received Through Bank Transfer
Suppose ABC Traders transfers ₹35,000 directly to your business bank account against an outstanding invoice.
The accounting entry will be:
Particulars | Debit | Credit |
|---|---|---|
Bank A/c | ₹35,000 | — |
ABC Traders A/c | — | ₹35,000 |
Total | ₹35,000 | ₹35,000 |
In TallyPrime, select your bank ledger instead of Cash A/c.
You can also enter the transaction reference or UTR number in the relevant bank allocation or narration details for future verification.
Example 3: Advance Payment Received from a Customer
Suppose a customer orders goods worth ₹50,000 and pays an advance of ₹10,000 before delivery.
The entry will be:
Particulars | Debit | Credit |
|---|---|---|
Bank A/c | ₹10,000 | — |
Customer Advance A/c | — | ₹10,000 |
Total | ₹10,000 | ₹10,000 |
The advance should be recorded in an appropriate customer advance or liability ledger, depending on your accounting setup.
When the goods are delivered and the sales invoice is created, adjust the advance against the customer's outstanding amount.
Example 4: Interest Received from Bank
Suppose your business receives ₹2,500 as interest from a bank savings account.
The accounting entry will be:
Particulars | Debit | Credit |
|---|---|---|
Bank A/c | ₹2,500 | — |
Interest Received A/c | — | ₹2,500 |
Total | ₹2,500 | ₹2,500 |
Here, the bank balance increases, and the interest income is recorded in the books.
Example 5: UPI Payment Received from a Customer
Suppose a customer pays ₹5,000 through PhonePe or Google Pay directly into your business bank account.
The entry will be:
Particulars | Debit | Credit |
|---|---|---|
Bank A/c | ₹5,000 | — |
Customer A/c | — | ₹5,000 |
Total | ₹5,000 | ₹5,000 |
Select the relevant bank ledger and customer ledger in the Receipt Voucher.
If the payment first enters a separate UPI settlement or clearing account, record it according to your actual settlement process.
Difference Between Receipt Voucher and Payment Voucher
Both Receipt and Payment Vouchers are used to record money transactions, but their purposes are different.
Basis | Receipt Voucher (F6) | Payment Voucher (F5) |
|---|---|---|
Purpose | Records money received | Records money paid |
Cash/Bank Effect | Increases balance | Decreases balance |
Debit Side | Cash or Bank | Expense, supplier, or other account |
Credit Side | Customer, income, or other account | Cash or Bank |
Example | Received ₹10,000 from customer | Paid ₹10,000 to supplier |
Shortcut Key | F6 | F5 |
Easy way to remember:
Money coming into your business = Receipt Voucher (F6).
Money going out of your business = Payment Voucher (F5).
Difference Between Receipt Voucher and Sales Voucher
Beginners sometimes confuse Receipt Vouchers with Sales Vouchers because both can involve receiving money from customers.
However, they record different accounting events.
Basis | Receipt Voucher (F6) | Sales Voucher (F8) |
|---|---|---|
Purpose | Records money received | Records goods or services sold |
Main Use | Customer payment collection | Sales transaction |
Cash/Bank | Usually debited | Debited for immediate cash sales |
Sales Account | Not normally used for customer payment collection | Credited |
Example | Customer pays an old invoice | Business sells goods worth ₹10,000 |
For example, if you sell goods worth ₹10,000 in cash, record the sale using a Sales Voucher (F8). Do not record the same transaction again as a separate receipt unless you are recording a genuinely separate accounting event.
How to Check Receipt Voucher Entries in TallyPrime
After saving a receipt entry, you may want to verify whether it has been recorded correctly.
Follow these steps:
Open the Gateway of Tally.
Go to Day Book.
Select the required date or date range.
Find the Receipt Voucher entry.
Open it to check the ledger accounts, amount, date, and narration.
You can also check the relevant Cash Book, Bank Book, and Ledger reports to verify the transaction.
This is particularly useful when reconciling customer payments with bank statements.
Common Mistakes to Avoid While Recording Receipt Vouchers
Even a small accounting mistake can create confusion in your books. Keep these points in mind when entering receipts.
Selecting the wrong ledger: Always verify the customer and bank or cash ledger before saving the voucher.
Entering an incorrect amount: Match the amount with the actual cash received or bank transaction.
Ignoring bill references: When receiving payment against an existing invoice, select the correct outstanding bill reference.
Recording the same payment twice: Check your bank statement and Day Book to avoid duplicate entries.
Using the wrong voucher: Use Receipt Voucher for money received, not for payments made.
Skipping narration: Add a meaningful narration so that you can identify the transaction later.
Incorrect advance adjustment: Record customer advances properly and adjust them against the relevant sales invoice when applicable.
Frequently Asked Questions (FAQs)
1. What is the shortcut key for Receipt Voucher in TallyPrime?
The shortcut key for Receipt Voucher is F6.
2. When should I use Receipt Voucher in TallyPrime?
Use it whenever your business receives money through cash, cheque, bank transfer, UPI, or other payment methods.
3. What is the debit and credit entry for money received from a customer?
Debit Cash or Bank A/c and credit the Customer A/c.
4. Can I record UPI payments using Receipt Voucher?
Yes. You can record UPI payments using Receipt Voucher by selecting the appropriate bank or UPI settlement ledger.
5. What is the difference between Receipt Voucher and Payment Voucher?
Receipt Voucher records incoming money, while Payment Voucher records outgoing money.
Conclusion
The Receipt Voucher (F6) is an important feature in TallyPrime for recording all incoming payments. It helps businesses maintain accurate cash and bank balances, track customer payments, manage outstanding invoices, and record other receipts.
Whether you receive money in cash, through a bank transfer, or using UPI, selecting the correct ledger and entering the right amount will help keep your accounts organised.
If you are learning TallyPrime, practise these examples using a sample company. Once you understand the debit and credit rules, recording daily receipt transactions becomes much easier.
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